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Books & Expenses
Expense tracking software for small business: snap a receipt
Esplanda reads, codes and matches each receipt and supplier bill, so your profit and loss is ready any day you ask.
Books & Expenses is $99 per location per month, beside the free Esplanda POS. See Esplanda pricing.
Illustrative example
In short
Books & Expenses is Esplanda's expense tracking and bookkeeping line. Every receipt and supplier bill is captured, coded and matched to its order as it arrives, and your profit and loss is built from the same sales your register already records.
$99 per location per month includes 300 receipt and supplier-bill documents a month, unlimited profit and loss periods and a rolling 13-week cash forecast. Esplanda prepares the books; tax filing and tax advice stay with your accountant.
- Receipt capture
- Expense coding
- Bills matched to orders
- P&L any day
- 13-week cash forecast
- Clean books for your accountant
What it does
From the shoebox to current books
Bookkeeping has a data-entry half and a judgment half. Books & Expenses does the data-entry half every day, so the receipts are never the job waiting for Sunday night.
Snap it or forward it
A phone photo at the counter, or a supplier invoice forwarded to one address. That is the whole act of capture.
Read and coded
Supplier, date, total, tax and line items. The category follows how you have coded the same kind of expense before, so the books look like yours.
Matched to the order
Each supplier bill is checked against what you ordered and what arrived, so a wrong case price or a short delivery shows up before it is paid. Our invoice scanning software reads the bill.
A P&L any day you ask
Any period, any time, built from the sales your register already records. Unlimited periods, with no counter on asking. More on POS reporting.
13 weeks of cash ahead
A projection, labeled as one: what is due out against what your own sales history says is coming in, so you know early whether the week a big bill lands is a week you can afford it. If it is tight, small business financing shows the total repaid before you sign.
Money moves only with you
A bill that is due, a coding Esplanda is unsure of, a number that looks wrong: each one waits for you. Books & Expenses never pays a supplier or posts an adjustment on its own.
You, Esplanda and your accountant
Esplanda prepares the books, your accountant files
Keep your accountant. Books & Expenses hands them records that are already clean, so their time goes on judgment instead of typing.
| The job | Books & Expenses | Your accountant |
|---|---|---|
| Receipts and supplier bills | Read, coded and matched as they arrive | Reviews the coded records |
| Price and delivery checks | Flags a wrong case price or a short delivery against the order | Sees the corrected bill |
| Profit and loss | Any period, any day, from your register's sales | Uses it for year-end work |
| Cash ahead | A rolling 13-week forecast | Plans around it with you |
| Tax returns and tax advice | Clean, coded figures, ready to hand over | Files the returns and advises |
Your statements, expense detail and transactions export as CSV and as a categorized general-ledger summary, so Books & Expenses feeds the ledger your bookkeeper already keeps.
What it costs
Books & Expenses, $99 a month
One flat price per location, bought on its own beside the free register. No setup fee, no contract and no per-user fees.
Books & Expenses
Receipt and bill capture, coding, matching to orders, unlimited profit and loss periods and the 13-week cash forecast.
$99 per location per month
Documents included
Receipts and supplier bills each month, roughly ten a day. At 300, capture pauses and asks you before any top-up, so the bill never grows on its own.
300 documents a month
Email and chat support free · No setup fee · No contract · No per-user fees
Bills you send to your own trade customers live in accounts receivable software. Every line is on Esplanda pricing.
Questions
Expense tracking questions owners ask
What is expense tracking software for small business?
Expense tracking software captures what a business spends, sorts each cost into a category and keeps the totals current. Esplanda's Books & Expenses reads receipts and supplier bills from a photo or a forwarded email, codes them, matches each bill to the order it belongs to, and builds your profit and loss from the same sales your register records.
How much does Books & Expenses cost?
$99 per location per month. That includes 300 receipt and supplier-bill documents a month, unlimited profit and loss periods and a rolling 13-week cash forecast. There is no setup fee, no contract and no per-user fee, and Esplanda POS itself is free.
Does Esplanda file my taxes?
Filing stays with your accountant. Books & Expenses prepares a clean, coded, matched set of records and a profit and loss statement, which is what your accountant needs from you at tax time. Esplanda submits nothing to a tax authority and signs nothing on your behalf, and tax advice comes from your accountant.
Does this replace my bookkeeper?
It takes over the data-entry half of bookkeeping: reading receipts, coding them and matching bills to deliveries, every day instead of once a month. Year-end work, payroll filings and anything that needs a professional opinion stay with your bookkeeper or accountant, who now starts from books that are already clean.
What happens after 300 documents in a month?
Capture pauses, Esplanda tells you, and a top-up waits for your approval, so the bill never grows on its own. Unlimited profit and loss periods and the 13-week forecast carry no meter at all. If your business runs close to 300 documents a month, mention it when you book a demo.
What is the 13-week cash forecast?
A rolling projection of what is due out against what is expected in, thirteen weeks ahead. Due out comes from the supplier bills already captured and the recurring costs you record; expected in comes from your own sales history. It answers the everyday question of whether the week a large bill lands is a week you can afford it.
Can it pay a bill or move money on its own?
No. Books & Expenses tells you a bill is due, shows a coding it is unsure of and points out a number that looks wrong, and every one of those waits for you. It never pays a supplier, transfers money or posts an adjustment to your books on its own.
Does it work with the accounting software I already use?
Yes. Books & Expenses feeds your ledger rather than replacing it: the statements, expense detail and transactions export as CSV and as a categorized general-ledger summary your bookkeeper or accountant can use.
Turn the shoebox into current books
Start free today, or book a demo and we'll show a receipt going from photo to profit and loss on a store like yours.
Esplanda POS and your website are free to start, with no card needed. Add paid tools only when you want them. See Esplanda pricing. Read why Esplanda is safe to trust.
